Event Coordinator Entertainment

Publié: 19 December, 2017

Brussels Expo is Belgium’s premier venue offering the exclusive ability to host visitors on a larger scale, an asset allowing it to host great national and international events. 

Thanks to its historic facilities of more than 115,000 m² of event space in 12 halls, Brussels Expo offers a range of activities from hosting all types of fairs, exhibitions and events (including shows and concerts in the specially-equipped Hall 12) to the development of its own leisure events and exhibitions (such as the Brussels Summer Festival).

Today, the Entertainment activities of Brussels Expo include the management of a qualitative portfolio of dedicated and diversified venues:  the “Palais 12” on the Heysel site (capacity up to 15.000 and  “La Madeleine” (capacity up to 1.050) in the city center. The group also owns the Brussels Summer Festival  (capacity from 1.000 to 18.000).

Who are you?

Passionate and motivated. Resourceful, innovative, forward thinking, stress resistant and committed. At Brussels Expo, our people embrace these qualities and work as one team.

The Role 

You are part of a team of several event coordinators in the Entertainment division of Brussels Expo.  You are the single point of contact) of specific concerts/shows/events for the different stakeholders (productions, agents, artists, promotor, …) regarding the events you are responsible for.

When an event (concert, exhibition,…)  is assigned to you, you will :

  • Coordinate : schedules, resources, equipment and information
  • Liaise with external stakeholders (promotor, productions, merchandising, hostess team, ticketing,… ) to identify and define requirements and follow-up actions
  • Inform and liaise with all internal teams (security, parking, Food & Beverages, marketing and communication,…) in order to organize the event smoothly and maximize the result
  • Ensure that all sponsorship programs (both venue and Home Office generated) are fulfilled completely and satisfactorily.
  • Monitor all the cost of the event, invoice post-events, administrative follow-up, …
  • Track all sales and income for each event.

Job Requirements

  • Minimum 3 years experience as a coordinator in an event related business
  • Must have extensive background in event coordination
  • Ability to perform all job duties and responsibilities
  • Excellent communication skills, both verbally and written
  • Expertise in profitability analysis and budgeting
  • Strong problem solving skills in long term and immediate situations
  • Ready to work during week-ends and evenings
  • Trilingual (French, Dutch and English)

Interested ?

Please send your resume and letter of application to [email protected]

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